What is the Derbyshire Shared Care Record (DSCR)?
At present, health and social care organisations in Derbyshire hold different sets of records about you. Information in different records may be duplicated or incomplete. The Derbyshire Shared Care Record is a new confidential computer record that will join up different records to create a more comprehensive and up-to-date record about you. Over time this will help improve the care you receive.

What kind of information could be shared?

  • Your up-to-date personal contact details and care needs
  • List of diagnosed conditions – so health or social care professionals have a better understanding of your care needs
  • Medications – so everyone treating you knows what medicines you’ve been prescribed
  • Allergies – to make sure you aren’t given medicine that might give you an adverse reaction
  • Test results – to speed up your treatment and care
  • Referrals, clinic letters and discharge information – to make sure the people caring for you have all the information they need

Why do you need to share this information?
Within some services, information is already shared. Having the ability under the Derbyshire Shared Care Record to access the same information and share it more readily will allow medical and social care professionals to decide more quickly what treatment you may need and the best way to help and care for you. This will help provide you with better health and social care.

At present, health and social care organisations in Derbyshire hold different sets of records about you. Information in different records may be duplicated or incomplete. The Derbyshire Shared Care Record is a new confidential computer record that will join up different records to create a more comprehensive and up-to-date record about you. Over time this will help improve the care you receive.

Materials

Derbyshire Shared Care Record - two page flyer

Derbyshire Shared Care Record - six page leaflet

Derbyshire Shared Care Record - easy read

Derbyshire Shared Care Record - with opt-out form: This document is currently under review and will be available shortly, in the meantime if you would like to make an enquiry or wish to opt out please email: crhft.enquiries.DSCR@nhs.net

About Derbyshire Shared Care Record

Access

By law, everyone working in, or for, the NHS and adults’ and children’s social care must respect your privacy and keep your information safe. The Derbyshire Shared Care Record (DSCR) is held on a secure computer system. Data protection is taken very seriously. We will ensure that your record is only viewed by professionals who need to see it when providing your care.

Under the Data Protection Act (2018) and the General Data Protection Regulation, you are able to ask to see any information held about you. If you wish to see the information held about you please contact the organisation who is providing your care or the DSCR Privacy Officer.

Our partners

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Benefits

There are a number of benefits from linking health and social care records for you. These include:

  • Co-ordinated and safer care
  • Clear decision about your care
  • No need to repeat your details to different professionals
  • Your care record is always available
  • We always have accurate contact details
  • Co-ordinated care around your needs
  • Understanding your situation better
  • Your record travels with you around the county.

Information sharing

We are working to improve your experience of integrated health and social care. In order to achieve this, we are making care records available to health and social care staff in line with current legislation – the General Data Protection Regulation (GDPR) and Data Protection Act 2018.

The GDPR gives us lawful reasons to process your personal information, so we don’t need your consent. Your health and social care professional can talk to you about how your information is shared and tell you how you can opt out of the DSCR if you want to. 

You may have seen coverage in the news about the GP Data for Planning and Research (GPDPR) national data collection exercise, led by NHS Digital. We want to be clear that this is entirely separate to our local DSCR project – you can read more about the GPDPR at: digital.nhs.uk

Opting out will not affect your treatment, but the DSCR will make information sharing quicker, easier and more complete, which helps to get you the right treatment at the right time, especially in an emergency situation. More details about your information rights can be found on the Information Commissioner’s Office website

Removing your records

If you do not want your health and care information to be shared, you can leave the Derbyshire Shared Care Record. Removing your records means that your information will be hidden and not available in the Derbyshire Shared Care Record system even in an emergency situation unless you change your mind.

We are sharing information to improve care, but there are three ways you can opt out:

  • Complete the online form
  • Print and complete the form and post it to the DSCR Privacy Officer, IT Services Department, Derbyshire Support, & Facilities Services Ltd, Chesterfield Royal Hospital NHS Trust, Calow, S44 5BL 
  • Fill in the opt out form on our generic leaflet 

We aim to process all opt out requests and acknowledge completion within 10 working days. If there are any issues in processing your request the DSCR Privacy Officer will contact you.

If you have previously opted out of a health and social care record, you will need to contact the appropriate provider should you wish to continue to opt out of their system.

Frequently asked questions

What information is held in my Derbyshire Shared Care Record?

Details in your record will include; dates and outcomes of hospital visits, appointments, referrals, prescribed medications, allergies, investigations – for example blood tests – diagnoses, support plans, details of organisations involved in your care and information on the care you are currently receiving.


Is this just happening in Derbyshire?

The UK Government has committed to a system of county wide shared health and social care records, meaning there are similar schemes in other counties. For example, in Hampshire there is CHIE and in Somerset there is SIDeR. In time we will share information across counties with the aid of organisations that the Government has set up to do just this, such as the Wessex LHCRE.


Who can see the DSCR?

Your health and social care records will still be confidential.  They will only be looked at by professionals who are directly involved in your care or those supporting the delivery of that care (e.g. practice and hospital administrative staff).  Your information isn’t shared with anyone who doesn’t need it to provide treatment, care and support to you. Your details will be kept safe and won’t be made public; passed on to a third party who is not directly involved in your care, used for advertising or sold.

Under the General Data Protection Regulation and the Data Protection Act 2018, you can request access to all information that organisations hold about you, including copies of paper, electronic and combined health records. If you wish to see the health or care information held about you, please contact the organisation providing your care or the DSCR Privacy Officer.

You will in time be able to update your own DSCR.  The Government is keen for people to be able to access their digital records and we are looking to launch this in the future.


Is the DSCR confidential?

We and our partners take data security extremely seriously. As part of our cyber security approach, all access to information is via a highly secure access portal limited to approved NHS and Local Authority health and social care professionals.

The DSCR will only be used to improve the care and support we provide to you. It will never be sold to third parties like insurance companies or drug firms.

By law, everyone working in, or behalf of, the NHS and adult social care must follow strict information governance rules designed to respect patient privacy and keep all information about you safe. The DSCR will keep a record of everyone who has accessed a record, the time and date when they have accessed it and the information they were viewing. The laws on data protection are clear and we take them very seriously.


What if I live or get treated outside of Derbyshire?

The Derbyshire Shared Care Record only includes information from health and care organisations and GP practices based in Derbyshire and Derby City. Currently, no other organisations outside the county will be able to access or update your record.


What about the Summary Care Record?

The Derbyshire Shared Care Record provides a more detailed view of your health, care and treatment from your local NHS and social care organisations.

The Summary Care Record is used nationally and is only a snapshot of your GP record.

If you have opted out of the Summary Care Record you still need to opt out of the Derbyshire Shared Care Record as well.


Why is the DSCR needed?

Individual organisations currently keep a record about you. For example, everyone who is registered at a GP surgery will have a record kept at that practice. If you attend a hospital, they will create their own record about you and the same will happen for adult and children’s services within local authorities. The DSCR brings all these electronic records together in one place for a fuller picture about your health.


Is the DSCR secure?

The DSCR solution is provided by global healthcare company Orion Health, which also looks after a number of other care records across the UK. Orion Health access is governed by an Information Security Management System that has been independently certified as compliant with the requirements of ISO/IEC 27001:2013 for the provision of Health Integration Software.

All access to information is via a secure access portal limited to approved NHS and Local Authority health and social care professionals.In addition, all data is encrypted from database to browser. System security testing is regularly undertaken to make sure there is no unauthorised access to patient records. Your Derbyshire Shared Care Record is held within a datacentre in England, which is also used by NHS and other health organisations. It will not be stored in a third country, as defined by the Information Commissioner’s Office.


How can I opt out of the DSCR?

If you do not want your health and care information to be shared, you can opt out of the Derbyshire Shared Care Record. Opting out of the DSCR means that your information will be hidden and not available in the DSCR system, even in an emergency situation, unless you change your mind.

There is further information on how to opt out on our website. If there are any issues in processing your request the DSCR Privacy Officer will contact you.


How can I get further information about the DSCR?

We have a range of easy read and generic consent leaflets which are available in doctor’s surgeries, acute and community hospitals, libraries and council buildings.  These are also available, on request, in a range of foreign languages. This is backed up with online information on our dedicated Derbyshire Shared Care Record website, which provides links to our social media feeds and latest news.

Contact us

The Derbyshire Shared Care Record website is intended for both members of the public and professionals to keep everyone informed and aware of the programme.

If you have any feedback or queries then use the form below to contact the Derbyshire Shared Care Record team.

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Please do not include any personal information as the recipient may not be a health professional.