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Privacy Notice – Direct care (routine care and referrals)

Derby and Derbyshire Integrated Care Board (ICB) keep identifiable and clinical data on you relating to continuing healthcare (CHC), individual funding requests (IFR) and personal health budget (PHB) where you have applied for these services.

This data is used to assess whether you meet the criteria for funding for these services and to enable provision of services thereafter. People who have access to your information will only normally have access to that which they need to fulfil their roles.

You have the right to object to our sharing your data in these circumstances, but we have an overriding responsibility to comply with our legal obligations. Please see below.

We are required by articles in the General Data Protection Regulations to provide you with the information in the following subsections.


Data Controller contact

If you have any queries, concerns, or want to request that we change or delete your information, you may contact NHS Derby and Derbyshire ICB at the following address:

Information Governance Team, Scarsdale, Nightingale Close, Newbold, Chesterfield, Derbyshire, S41 7PF



Purpose of the processing

Direct care is care delivered to the individual alone. After a patient agrees to a referral for direct care elsewhere, such as a referral to a specialist in a hospital, necessary and relevant information about the patient, their circumstances and their problem will need to be shared with the other healthcare workers, such as specialist, therapists, technicians etc. The information that is shared is to enable the other healthcare workers to provide the most appropriate advice, investigations, treatments, therapies and or care.

In order to receive CHC funding individuals have to be assessed by Integrated Care Boards (ICBs) according to a legally prescribed decision-making process to determine whether the individual has a ‘primary health need’.

ICBs participate in the National Fraud Initiative (NFI) run by the Government Cabinet Office which conducts data matching exercises to assist in the prevention and detection of fraud.  Where applications are made for personal health budget funding, your data will be shared for this purpose.

More information on the NFI can be found on the Cabinet Office privacy notice.


Lawful basis for processing

The processing of personal data in the delivery of direct care and for providers’ administrative purposes in this surgery and in support of direct care elsewhere is supported under the following Article 6 and 9 conditions of the UK General Data Protection Regulations (UK GDPR):


Article 6(1)(e) ‘…necessary for the performance of a task carried out in the public interest or in the exercise of official authority…’


Article 9(2)(h) ‘necessary for the purposes of preventative or occupational medicine for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services…”


We will also recognise your rights established under UK case law collectively known as the “Common Law Duty of Confidentiality”*


Where processing occurs for the National Fraud Initiative the conditions for processing are Article 6(1)e (above) and Article 9(2)g ‘processing is necessary for reasons of substantial public interest, on the basis of Union or Member State Law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject.


Recipient or categories of recipients of the processed data

The data will be shared with Health and care professionals and support staff in this surgery and at hospitals, diagnostic and treatment centres who contribute to your personal care.



Right to object

You have the right to object to some or all the information being processed under Article 21 of UK GDPR. To object to the processing of your information, please contact the controller. You should be aware that this is a right to raise an objection, which is not the same as having an absolute right to have your wishes granted in every circumstance.


Right to access and correct

You have the right to access the data that is being shared and have any inaccuracies corrected. There is no right to have accurate medical records deleted except when ordered by a court of law.


Retention period

The data will be retained in line with the law and national guidance. Or speak to the ICB.


Right to complain

You have the right to complain to the Information Commissioner’s Office (ICO).

Contact the ICO online or call their helpline on 0303 123 1113 (local rate) or 01625 545 745 (national rate).

There are National Offices for Scotland, Northern Ireland and Wales.

Visit the ICO



* “Common Law Duty of Confidentiality”, common law is not written out in one document like an Act of Parliament. It is a form of law based on previous court cases decided by judges; hence, it is also referred to as case law. The law is applied by reference to those previous cases, so common law is also said to be based on precedent.

The general position is that if information is given in circumstances where it is expected that a duty of confidence applies.

In practice, this means that all patient information, whether held on paper, computer, visually or audio recorded, must not normally be disclosed without the consent of the patient or the reasonable expectation that the information will be shared to organisations as part of the patient’s direct care. It is irrelevant how old the patient is or what the state of their mental health is; the duty still applies.

Four circumstances making disclosure of confidential information lawful are:

  • There is a reasonable expectation from the data subject that the data will be shared with organisations for the specific purpose of their direct care.
  • where the individual to whom the information relates has consented;
  • where disclosure is in the public interest; and
  • where there is a legal duty to do so, for example a court order.
Last Updated: Wednesday 17th January 2024 - 12:35:pm

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