FOI 1710 – Employee Location on 17 November 2022

Response

Date: 5 December 2022

FREEDOM OF INFORMATION – DECISION NOTICE

Dear Sir / Madam,

FOI Reference Number: 1710

Please could you provide me with the following information about Derby and Derbyshire ICB:

1. The number of employees who work for the ICB (headcount), excluding ancillary staff such as cleaners.

As of 29 November 2022, we have 511 employees; this excludes ancillary staff as the ICB does not employ cleaners.

2. The number of employees (as detailed in (1)) who were physically present at work in a designated ICB office on Thursday 17th November.

71 employees are recording as having attended an ICB site:
• 21 at Cardinal Square (Derby),
• 47 at Scarsdale Hospital (Chesterfield)
• 3 at Ilkeston Health Centre.
Data is taken from the desk booking app. Please note that it is possible that other employees were physically present at work in a designated ICB office and who didn’t book a desk via this app; for example, the Executive Team have their own offices and are not required to book a desk.

3. The number of employees (as detailed in (1)) who worked from home on Thursday 17th November.

We are not able to provide details of the actual number of employees working from home on Thursday 17 November 2022. We have a significant number of employees who either work part-time or compressed hours as part of a flexible working pattern and the Electronic Staff Record (ESR) system does not hold details of the working pattern, i.e. actual days worked each week. We are able to identify employees that were on annual leave, sickness absence, maternity leave or other leave on that day; please see our response to question 5 below.

4. If relevant, the number of ICB employees who were working elsewhere (for example, visiting a hospital, local authority or community health centre for work reasons) on Thursday 17th November.

We do not hold this information.

5. The number of employees (as detailed in (1)) not working on Thursday 17th November, because they were (for example) off sick, on annual leave, etc.

As per our response to question 3, we do not hold non working day data in the ESR system. On 17 November 2022:
• 38 staff were on annual leave
• 30 staff were off sick
• 4 staff were on maternity leave
• 2 members of staff were on special leave.

6. Please could you also provide me with a copy of the ICB’s current policy, when it comes to where employees are normally expected to work.

We are developing a Hybrid Working Policy for the ICB but do not currently have a policy document that specifies where employees are normally expected to work. The plans for the next phase of hybrid working have been communicated by the Executive team via a ‘Team Talk’ presentation held on Tuesday 28 September 2022. In this presentation, the Executive team outlined the expectation for full-time employees to work on site for circa two days per week (pro-rata for part-time employees). On site includes working at partner sites, physically attending meetings etc. An extract of the presentation is copied below:

[Please see letter response]

I hope that this answers your queries with the information we currently hold, but if I can be of any further assistance please do not hesitate to contact me.

If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. Internal review requests should be submitted within two months of the date of receipt of the response to your original letter and should be addressed to:

NHS Derby and Derbyshire ICB
FOI Team
Scarsdale
Nightingale Close
Newbold
Chesterfield
S41 7PF

Or:

ddicb.foi@nhs.net

If you are not content with the outcome of our review, you may apply directly to the Information Commissioner for a decision. Generally, the ICO cannot make a decision unless you have exhausted the complaints procedure provided by the Derby and Derbyshire Integrated Care Board (ICB).

The Information Commissioner can be contacted at: Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF, telephone 0303 123 1113, email casework@ico.org.uk.

Yours faithfully,

Kathryn Jacklin
FOI Officer
Derby and Derbyshire ICB

All information we have provided is subject to the provisions of the Re-use of Public Sector Information Regulations 2015. Accordingly, if the information has been made available for re-use under the Open Government Licence (OGL) a request to re-use is not required, but the licence conditions must be met. You must not re-use any previously unreleased information without having the consent from the ICB. Should you wish to re-use previously unreleased information then you must make your request in writing (email will suffice) to the FOI Lead via ddicb.foi@nhs.net. All requests for re-use will be responded to within 20 working days of receipt.